The offer of any room is subject to the room being available on receipt of deposit.
The deposit required to secure a booking shall amount to the total of the average cost of one night of your stay. eg. if your stay is for seven nights and the total cost is £500, your deposit will be £71.42. This is non-refundable.
Account balances must be paid by credit, debit, switch cards or cash.
Please note on arrival a pre authorization will be taken for the full amount of your stay plus an additional £50.00 per night to cover any additional spenditure during your stay. A pre authorization secures funds for full payment to be taken on departure. Should you not wish to provide a pre authorization full payment will be requested on arrival. All outstanding balances not paid on departure will be automatically charged to your credit card. No personal or company cheques are accepted. In certain circumstances payment may be required in full at time of making the booking. You will be made aware of this before you book and any payment is taken.
4. CAR PARKING
At busiest times, our car parking is limited, however free on road parking is available directly in front of the hotel. A number of parking spaces can be reserved with Reception at a cost of £10 per day. Although every reasonable care is taken the Hotel cannot take any responsibility regarding guests' cars.
Dogs are permitted in a limited selection of rooms, at the discretion of Management. Please telephone to discuss availability. Dogs are charged at £10 per dog per night.
VAT is included in all prices.
Guests are requested to bring their own towels for the beach. Towels are provided for in-room use and also supplied for use in the indoor pool.
8.MEALS AND REFRESHMENTS
Sample menus are available on request. Meal times are subject to occasional variation and during our busiest times there may be a wait for a table.
No allowances can be made for rooms not being occupied for the full period of the booking or for meals or any other supplements not taken.
The proprietor cannot be held responsible for cash or valuables unless they are deposited in the Hotel Reception and a receipt obtained.
11. FIRE SAFETY
The Hotel is up to date with its fire precautions and has been granted a fire certificate.
12. ARRIVALS AND DEPARTURES
Bookings commence at 3:00pm on day of arrival and rooms need to be vacated by 11:00am on departure day. Guests are welcome to use the hotel facilities all day on both arrival and departure day. Priority check-in and late check-out may be arranged at an extra charge. This arrangement can only be made close to the date of the stay and subject to availability.
The Management reserves the right to vary the entertainment or amenities on offer if necessary.
Please advise us of any access needs that you have in order that we can provide the appropriate service.
15. SPECIAL OFFERS
Special offers cannot be used in conjunction with any other offer, and if conditions are not met the standard tariff will apply. Loyalty credit cannot be refunded on departure, used in conjunction with any other offer or be used against the original room booking. Selected dates may not be available for special offers
Behaviour of guests and their visitors should not be excessive or rowdy, and must not cause embarrassment to fellow guests. We reserve the right to recover any compensation payment as a result of your actions, or a member of your party or visiting friends. This includes damage to hotel buildings, fixtures and fittings.
17. GROUP BOOKINGS
Please inform us before arrival if you are travelling in a group of six of more. We reserve the right to refuse unauthorised groups. Large groups may be required to provide an additional deposit at check-in, returnable on departure if unaffected.
18. FISTRAL SPA
Please see separate terms and conditions for use of Fistral Spa.
Please note The Esplanade Hotel is non-smoking throughout.
The hotel continually strives to improve levels of comfort and the quality of services in all areas. Should any refurbishment works be underway, we always try to minimize the impact of this during your stay.
We endeavour to keep all hotel and spa facilities operating during our opening hours but such facilities may be closed for private events, cleaning, decoration, repairs or any other reason beyond our control. Whilst we endeavour to minimise disruption to guests we have no liability to guests in respect of the same
21. CHILDREN / FAMILY ACTIVITIES / PLAY AREAS
Parents are expected to supervise their children at all times.
We reserve the right to maintain copyright of any photographs taken within our property. All photography or filming must be authorised by a Manager of The Esplanade Hotel
In the public areas and some staff areas CCTV is in operation and video recordings may be made. This activity is carried out for security for all our guests and staff
23. FORCE MAJEURE
The Esplanade Hotel cannot accept responsibility or pay any compensation where the performance or prompt performance of the contract is prevented or affected by reason of circumstances which amount to “force majeure”. Circumstances amounting to “force majeure” include any event which we could not, even with all due care, foresee or avoid. Such circumstances include the destruction or damage of your accommodation (which cannot reasonably be remedied to a satisfactory standard before the start of your stay) through fire, flood, explosion, storm or other weather damage, break-in, criminal damage, riots or civil strife, industrial action, natural or nuclear disaster, fire, adverse weather conditions, war or threat of war, actual or threatened terrorist activity, epidemic and all similar situations beyond our control.
24. GENERAL INFORMATION
Although every effort has been made to ensure the accuracy of the information set out on our websites and marketing campaigns, we cannot accept responsibility for any errors or omissions, and reserve the right to vary, amend, supplement or cancel any of the information or offers featured on our websites or email campaigns or otherwise at any time.
All details are correct at time of going to print, however may be subject to change from time to time.
For the avoidance of doubt, nothing in these terms and conditions shall operate to attempt to exclude or limit Esplanade Hotels liability for the death or personal injury of any person caused by the negligence of The Esplanade Hotel or its employees, servants or agents or to attempt to exclude or limit Esplanade Hotels liability in any manner which would be unlawful.
These terms and conditions shall be subject to the laws of the jurisdiction in which the hotel for which you make your booking is situated.
TERMS OF CANCELLATION
In the unfortunate instance that a booking needs to be cancelled, the following policy applies:
If a booking is cancelled over 14 days before arrival date the deposit will be forfeited.
If a booking is cancelled less than 14 days before arrival date two thirds of total booking cost or deposit forfeited whichever is greater.
If the total cost of the stay is taken as payment at time of making the booking the whole amount is non-refundable.
Cancellation Insurance: We strongly recommend that you seek holiday cancellation insurance from a reputable provider in order to cover any loss of deposit or incurred cancellation fees.