The Esplanade Hotel

TERMS & CONDITIONS

1. AVAILABILITY

The offer of any room is subject to the room being available on receipt of deposit.

2. DEPOSIT

The deposit required to secure a booking shall amount to the total of the average cost of one night of your stay. eg. if your stay is for seven nights and the total cost is £500, your deposit will be £71.42.

3. PAYMENT

Account balances must be paid by credit, debit, switch cards or cash.

Please note on arrival a pre authorization will be taken for the full amount of your stay plus an additional £50.00 per night to cover any additional spenditure during your stay. A pre authorization secures funds for full payment to be taken on departure.  All outstanding balances not paid on departure will be automatically charged to your credit card. No personal or company cheques are accepted. In certain circumstances payment may be required in full at time of making the booking. You will be made aware of this before you book and any payment is taken.

4. CAR PARKING

At the Esplanade Hotel we have limited free car parking which is available on a first come first serve basis to our hotel residents. If the car park is full there is on road parking available in front of the hotel on Esplanade Road. This is free of charge 24 hours a day. Please note that at peak times this can be busy with people visiting Fistral Beach. If you would prefer to guarantee a hassle-free arrival to the hotel, we have a limited number of spaces which can be reserved at £15 per night. These spaces must be booked prior to your arrival and are subject to availability at the time of arrival.

5. PETS

Dogs are permitted in a limited selection of rooms, at the discretion of Management. Please telephone to discuss availability. Dogs are charged at £15 per dog per night. If you arrive with a dog that you have not made us aware of prior to check in you will be charged a £80 cleaning charge on top of the £15 per night dog charge.

6. V.A.T.

VAT is included in all prices.

7. DELIVERIES

We will accept deliveries of parcels on behalf of our guests if given prior notice however we will not be held liable for the safety of the parcel.

8. TOWELS

Guests are requested to bring their own towels for the beach. Towels are provided for in-room use and also supplied for use in the indoor pool.

9. MEALS AND REFRESHMENTS

Sample menus are available on request. Meal times are subject to occasional variation and during our busiest times there may be a wait for a table.

10. ALLOWANCES

No allowances can be made for rooms not being occupied for the full period of the booking or for meals or any other supplements not taken.

11. VALUABLES

The proprietor cannot be held responsible for cash or valuables unless they are deposited in the Hotel Reception and a receipt obtained.

12. FIRE SAFETY

The Hotel is up to date with its fire precautions and has been granted a fire certificate.

13. ARRIVALS AND DEPARTURES

Bookings commence at 3:00pm on day of arrival and rooms need to be vacated by 11:00am on departure day. Guests are welcome to use the hotel facilities all day on both arrival and departure day. Priority check-in and late check-out may be arranged at an extra charge. This arrangement can only be made close to the date of the stay and subject to availability.

14. VARIATIONS

The Management reserves the right to vary the entertainment or amenities on offer if necessary.

15. DDA

Please advise us of any access needs that you have in order that we can provide the appropriate service.

16. SPECIAL OFFERS

Special offers cannot be used in conjunction with any other offer, and if conditions are not met the standard tariff will apply. Offers are only valid on new bookings made directly with the hotel. Selected dates may not be available for special offers.

17. BEHAVIOUR

Behaviour of guests and their visitors should not be excessive or rowdy, and must not cause embarrassment to fellow guests. We reserve the right to recover any compensation payment as a result of your actions, or a member of your party or visiting friends. This includes damage to hotel buildings, fixtures and fittings.

18. GROUP BOOKINGS

Please inform us before arrival if you are travelling in a group of six of more. We reserve the right to refuse unauthorised groups. Large groups may be required to provide an additional deposit at check-in, returnable on departure if unaffected. Please note it is now against the law to travel with people from outside your household or support bubble. You may be asked to prove you are from the same household on arrival at the hotel.

19. LOYALTY CLUB
Our new Loyalty Points Club is replacing the Loyalty Credit Scheme as of Saturday 20th April 2019. All existing bookings with loyalty credit will be fulfilled with that offer however points will not be earned on stay.

20. FISTRAL SPA

Please see separate terms and conditions for use of Fistral Spa here. Prices and content of Fistral Spa brochure/price lists are correct at the time of printing. Please note that Fistral Spa will be closed from 4th July and we will look to reopen when we have further information and guidance from the Government to ensure COVID-19 secure.

21. SMOKING

Please note The Esplanade Hotel is non-smoking throughout.

22. REFURBISHMENT

The hotel continually strives to improve levels of comfort and the quality of services in all areas. Should any refurbishment works be underway, we always try to minimize the impact of this during your stay.

We endeavour to keep all hotel and spa facilities operating during our opening hours but such facilities may be closed for private events, cleaning, decoration, repairs or any other reason beyond our control. Whilst we endeavour to minimise disruption to guests we have no liability to guests in respect of the same

23. CHILDREN / FAMILY ACTIVITIES / PLAY AREAS

Parents are expected to supervise their children at all times. Please note that the indoor soft play area will be closed from 4th July and we will look to reopen when we have further information and guidance from the Government, to ensure COVID-19 secure.

24. PHOTOGRAPHY, PRESS AND MEDIA

We reserve the right to maintain copyright of any photographs taken within our property. All photography or filming must be pre-authorised by a Manager of Esplanade Hotel. Esplanade Hotel does not permit press or blog reviews by members of the press, guests or members of the public without prior consent.

25. CCTV

In the public areas and some staff areas CCTV is in operation and video recordings may be made. This activity is carried out for security for all our guests and staff

26. FORCE MAJEURE

The Esplanade Hotel cannot accept responsibility or pay any compensation where the performance or prompt performance of the contract is prevented or affected by reason of circumstances which amount to “force majeure”. Circumstances amounting to “force majeure” include any event which we could not, even with all due care, foresee or avoid. Such circumstances include the destruction or damage of your accommodation (which cannot reasonably be remedied to a satisfactory standard before the start of your stay) through fire, flood, explosion, storm or other weather damage, break-in, criminal damage, riots or civil strife, industrial action, natural or nuclear disaster, fire, adverse weather conditions, war or threat of war, actual or threatened terrorist activity, epidemic and all similar situations beyond our control.

27. GENERAL INFORMATION

Although every effort has been made to ensure the accuracy of the information set out on our websites and marketing campaigns, we cannot accept responsibility for any errors or omissions, and reserve the right to vary, amend, supplement or cancel any of the information or offers featured on our websites or email campaigns or otherwise at any time.

All details are correct at time of going to print, however may be subject to change from time to time.

For the avoidance of doubt, nothing in these terms and conditions shall operate to attempt to exclude or limit Esplanade Hotels liability for the death or personal injury of any person caused by the negligence of The Esplanade Hotel or its employees, servants or agents or to attempt to exclude or limit Esplanade Hotels liability in any manner which would be unlawful.

28. COVID-19 (CORONAVIRUS)

Due to COVID-19 please be aware that there may be some changes or delays to the service or facilities that we offer at the hotel in order to ensure the safety and well-being of our guests and team. Please note that the sauna is currently closed. For more information regarding COVID-19 please follow this link. 

COMMENTS & COMPLAINTS

As a valued guest we wish to ensure you enjoy your stay with us, to help us with this please complete a feedback form at the end of your stay, we monitor these forms daily and take appropriate action to reward any positive feedback and resolve any negative comments.

However, if there is anything that you are unhappy about please inform us so that we can deal with it as early as possible. This should in the first instance be made to the hotels duty manager at the time of your stay so that we can attempt to resolve it immediately in the interests of all parties

We ask for a reasonable time to resolve a complaint before a refund is issued. If you wish to contact a Director regarding your stay please email laura@philemahospitalitymanagement.co.uk

These terms and conditions shall be subject to the laws of the jurisdiction in which the hotel for which you make your booking is situated.

TERMS OF CANCELLATION

In the unfortunate instance that a booking needs to be cancelled, the following policy applies:

  • If a booking is cancelled over 7 days before arrival date the deposit will be returned.
  • If a booking is cancelled less than 7 days before arrival date the deposit will be forfeited.
  • In the case of a no show the full booking cost will be charge.
  • If the total cost of the stay is taken as payment at time of making the booking the whole amount is non-refundable.

Cancellation Insurance: In case a booking needs to be cancelled, we can offer cancellation insurance at an extra charge of £10 per adult and £5 per child. The insurance will cover the full amount of the deposit paid, with no additional charges applicable and a full refund given. Please speak to a member of our reservations team for more information.


REGISTRATION NAME
Euro Newquay Limited

PLACE OF REGISTRATION
United Kingdom

REGISTERED OFFICE ADDRESS
Lowin House, Tregolls Road, Truro , TR1 2NA

REGISTERED NUMBER
2686300